Montville, CT

Employment Opportunities

Employment Opportunities

Office of the Mayor
Montville Town Hall, 2nd Floor
310 Norwich-New London Tpke.
Uncasville, CT 06382
Office Hours:  8:00 a.m. – 4:30 p.m.  Monday-Friday
Tel:  860.848.6778
Fax: 860.848.4534
The Town of Montville is an Equal Employment Opportunity employer.

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DIRECTOR OF HUMAN RESOURCES – FT NON-UNION EXEMPT POSITION WITH BENEFITS

SALARY ($100,000) ANNUALLY

GENERAL NATURE OF WORK

The incumbent provides direct support to the Mayor in his/her overall supervisory role pursuant to the Town Charter.  Accordingly, the incumbent will provide human resource support to the Mayor, including labor negotiations, and as directed, to all supervisory personnel and any boards or commissions as appropriate; maintain current systems and under the auspices of the Mayor, establish and/or revise policy and procedure and ensure conformity with all local, state and federal employment law.  This is a highly responsible and executive support level position involving both complex and routine matters requiring the use of independent judgment factoring in the goals of the Mayor, the Town Council, and employment law.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Not all Inclusive)

  • Administer personnel function including but not limited to recruitment and selection processes, classification, affirmative action, benefits administration, employee training, compliance with all pertinent labor laws, proper routing and authorizations of personnel changes;
  • Directly participate in and assist the Mayor and/or labor counsel with negotiation and administration of collective bargaining agreements;
  • Provide consultation to the Mayor concerning human resource policies and mandates, and to the Town Council with respect to its prescribed function as directed by the Mayor;
  • Coordinate with department heads, oversee and ensure compliance with all OSHA mandates governing the workforce, including but not limited to, protective measures and trainings;
  • Develop and/or update personnel/labor policies and procedures and serve as staff resource responsible for advocating their adoption and implementation as well as ensure the proper authorization process is followed;
  • Identify, initiate, develop and implement, upon approval of the Mayor, various trainings and workshop programs to comply with labor laws and to enhance efficient, effective and courteous service to the public;
  • Examine labor trends and other external issues and evaluates impact to the town’s needs with respect to human resource short and long term staffing needs;
  • Serve as staff resource interpretation and implementation of all employment agreements in concordance with the Mayor;
  • Coordinate and oversee compliance with the provisions of the Family and Medical Leave Act;
  • Coordinate and manage the Employee Assistance Program, counseling both employer and employee with respect to entitlements and provisions;
  • Coordinate and oversee the Drug and Alcohol testing program pursuant to federal law for employees holding commercial driver’s license;
  • Monitor attendance, leave allotments, etc., and bring issues to Mayor’s attention;
  • Establish and oversee a program to ensure compliance with the provisions of the HIPPA Act
  • Maintain OSHA injury logs; prepare and file all associated reports, maintain compliance with all injury reporting mandates;
  • Serve as the Workers compensation claims administrator; receive and process workers compensation claims; interface with department heads to ensure proper filing and managing of claims; maintain contact with injured employee and the department head; establish and maintain a return to work and light duty program; establish and maintain managed care program; serves as the staff resource for the monitoring of labor liability insurance claims and trends and working with department heads to correct or improve areas of deficiency;
  • Review and/or initiate affirmative action policies and procedures; serve as staff resource for ensuring compliance;
  • Receive and respond to employees with respect to personnel policy and procedures;
  • Utilize computer technology to manage costs and provide support of the annual personnel and employee benefit budget process;
  • Requisition expert insurance consultation with the Mayor’s approval to assist in the analysis, selection, and management of self-insurance and purchased insurance coverage or workers compensation, health benefits, life insurance, and any other employee insurances;
  • Manage assigned operations to achieve goals within available resources; plan and organize workloads and assignments; train, motivate and evaluate assigned staff; review progress and direct changes as needed;
  • Assist in the development of short and long range plans as assigned; gathers, interprets, and prepares data, as assigned, for studies, reports and recommendations; coordinates activities with other departments and agencies as needed;
  • Evaluate work procedures, schedules, and work flow; study and recommend policies and procedures to improve efficiency and effectiveness of administration;
  • Exercise independent judgment with respect to real or potential problems and initiates resolution

PERIPHERAL DUTIES

  • May serve or assist with the risk management function, harassment complaint investigation function and resolution officer;
  • Maintain confidential personnel files including the medical files, worker compensation files, and any other job specific files, such as the drug and alcohol testing files;
  • Communicate official plans, policies and procedures to staff and the general public;
  • Supervise any staff assigned to assist with the human resource functions and processes;
  • Prepare narrative statistical information for the Mayor and for the Finance Director as requested;
  • Keeps supervisory personnel informed of labor laws and regulations and any changes to and ensures compliance;
  • Create and/or maintain file systems for complex and routine matters
  • May attend evening meetings as directed by the Mayor
  • Other related duties and tasks as assigned by the Mayor

DESIRED MINIMUM QUALIFICATIONS

  1. Bachelor of Arts Degree in Human Resources Management or Public Administration, or a closely related field with course work in Employee Relations and public finance; and
  2. Five (5) years or increasingly responsible experience in the human resource management field preferably in the public sector;

Or

3.  An equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

  • Comprehensive knowledge of all current principles and practices and proven ability to utilize them for all issues of personnel/labor relations; working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration; working knowledge of modern records management techniques;
  • Comprehensive knowledge of federal and Connecticut laws and regulations and the ability to interpret and fairly apply them while ensuring conformance, ability to conduct research and develop cohesive approaches to issues; strong advocacy skills and abilities;
  • Strong analytical, organization, office, and managerial skills, ability to prioritize duties necessary to meet deadlines, working understanding or various computer systems;
  • Working familiarity with insurance terminology, process and procedures;
  • Must be knowledgeable concerning Connecticut Freedom of Information Act;
  • Substantial knowledge of municipal grant writing research and procedures;
  • Ability to perform, advanced diversified tasks; ability to plan for and adapt to with possessed knowledge, frequent varying problems and situations encountered; ability to move from task to task while maintaining continuity and accuracy; ability to identify potential or real conflicts; ability to work with frequent interruptions, ability to relate positively to all contacts and to exercise judgement and tact in interactions; ability to maintain strict confidentiality; ability to accurately record and maintain records; ability to establish and maintain effective working relations with employees, supervisors, other departments, officials and the public; ability to communicate effectively verbally and in writing.

Must possess valid driver’s license.

SELECTION GUIDELINES – formal application, rating of education and experience, oral interview and reference check; job related tests may be required.

Full job description available in the Mayor’s Office, 310 Norwich-New London Turnpike, Uncasville, CT  06382.  Applications must be submitted to the Mayor’s Office.  Please call 860-848-6701 with questions.  Application may be downloaded from the TownofMontville.org website (under Human Resources – then Forms) and then mailed or dropped off to the Mayor’s office.  Background investigation and physical/drug screen are conditions of employment.  Town of Montville is an EOE

APPLICATIONS MUST BE RECEIVED BY 4:30 P.M. ON FRIDAY, AUGUST 26, 2022

 

FINANCE DIRECTOR – Non-Union position with benefits

SALARY – up to $120,000 annually – commensurate with experience

GENERAL PURPOSE  

Performs a variety of complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal records and systems of the Town, and oversees the financial affairs of the WPCA and water fund.

SUPERVISION RECEIVED:

 Works under the general direction of the Mayor.

SUPERVISION EXERCISED

Exercises supervision over all finance staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES – Not all-inclusive

  •     Supervises the positions of the Finance Department.
  •     Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
  •      Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
  •     Provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public.
  •     Communicates official plans, policies and procedures to staff and the general public.
  •     Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
  •     Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.
  •     Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
  •     Maintains harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints.
  •     Prepares a variety of studies, reports and related information for decision-making purposes.
  •     Serves as chief financial advisor to the Mayor and the Town Council.
  •     Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained.
  •     Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations.
  •     Maintains financial records.
  •     Develops financial studies and plans. Forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well-being of the Town.
  •     Prepares financial reports.
  •     Oversees the central computerized financial and management information system of the City.
  •     Assists in budget preparation and execution.
  •     Oversees the posting and reconciliation of ledgers and accounts.
  •     Directs the preparation of state and Federal reports, including tax reports.
  •     Trains and develops financial staff.
  •     Oversees payroll and accounts payable processing.
  •     Oversees utility and other billings.
  •     Oversees the investment of Town funds.

PERIPHERAL DUTIES

Represents the Town at various conferences and meetings.

  •     Develops finance related ordinances and resolutions.
  •     Performs general management duties for the Mayor as assigned.
  •     Performs cost-of-service studies for utility rate considerations.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

          (A) Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, and five (5) years of progressively responsible municipal finance work.

Necessary Knowledge, Skills and Abilities:

          (A) Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB;

          (B) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, city officials; ability to communicate effective orally and in writing.

SPECIAL REQUIREMENTS

 A valid state driver's license or ability to obtain one within three months. Must be bondable.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing and spreadsheet software; mainframe computer system; 10-key calculator; phone; copy machine; fax machine.

SELECTION GUIDELINES

 Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Full job description available in the Mayor’s office, 310 Norwich-New London Turnpike. Applications must be submitted to the Mayor’s Office by 4:30 PM on August 25, 2022.  PLEASE CALL 860-848-6701 WITH QUESTIONS.  Application may be downloaded and then mailed or dropped off to the Mayor’s Office from the TownofMontville.org website under Human Resources, then “Employment Opportunities.”  

 

BUILDING INSPECTOR II

Full-time union position with benefits.  Starting pay $31.84 per hour (step 1)

NATURE OF WORK:  The Building Inspector II performs a variety of routine and complex administrative and technical work in administering and enforcing building and related codes.  The Building Inspector II performs duties as outlined in Section 110.0 of the Connecticut Basic Building Codes (CBBC), its related codes and provisions included in the Connecticut General Statutes.

EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES – (non-exclusive of all duties)

  • Acts as Building Official in his/her absence;
  • Provides technical building code advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public as requested;
  • Assists in the preparation of work schedules and the expedition of the work flow;
  • Assists subordinates in performing duties; adjusts errors and complaints;
  • Assists in the preparation of and/or prepares a variety of studies, reports and related information for decision making purposes;
  • Assists in the preparation of the annual operating budget of the building department;
  • Enforces codes as per Connecticut General Statutes, including Uniform Building Code, Mechanical Code, Plumbing Code, Electrical Code, Abatement of Dangerous Buildings, and local codes;
  • Issues notices or orders to remove illegal or unsafe conditions, to require the necessary safeguards during construction, to required adequate means of egress facilities in existing buildings and structures, and to insure compliance with all code requirements for the health, safety and general welfare of the public under the direction of the Building Official;
  • Makes required inspections and/or accepts reports of inspection by approved agencies or individuals;
  • Keeps official records of applications received, permits and certificates issued, fees collected, reports of inspections, and notices and orders issued.
  • Explains, interprets, and provides guidance as directed regarding all applicable codes to architects, engineers, contractors, developers, and other interested parties;
  • Examines building plans of all types to determine compliance with code requirements and related regulations;
  • Researches problems and complaints as directed, regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues;
  • Assists in the administration of the permitting function, including application, fee assessment and collection, permit issuance inspection and occupancy;
  • Assists in the coordination of plan review, inspections, and enforcement actions;
  • Review current trends and developments in the field of construction, and suggests revisions to codes, ordinances and local regulations;
  • Reviews proposed subdivision for code compliance;

QUALIFICATIONS

Graduation from a standard senior high school or GED equivalent, and five (5) years of experience in general construction and related fields, or up to a maximum of two (2) years’ experience as an Assistant Building Official or one year as Provisional Building Official may be substituted for experience in the construction, design or supervision of construction of buildings.

KNOWLEDGE, SKILLS AND ABILITY

  • Thorough knowledge of uniform building codes, electrical codes, plumbing codes, mechanical codes, general construction codes, and a thorough knowledge of carpentry; general knowledge of the quality and strengths of building materials, cement work, fire prevention, light and ventilation, and safe exits;
  • Ability to enforce regulations firmly, tactfully, and impartially;
  • Ability to schedule and assign work and insure that it is carried out safely, efficiently and to completion;
  • Ability to work independently, exercise mature judgment and make responsible decisions in accordance with established policies and procedures;
  • Ability to develop and maintain records, reports and logs;
  • Ability to establish and maintain effective and courteous working relationships with State and Federal Officials, Town officials, public officials, other departments and agencies. Effective communication includes both verbal and written; also must have the ability to maintain confidentiality.

LICENSE OR CERTIFICATE

  • MANDATORY State Certification as a Building Official
  • Must possess and retain a valid CT Motor Vehicle Operator’s License

SUCCESSFUL COMPLETION OF BACKGROUND INVESTIGATION AND MEDICAL/DRUG SCREENING ARE MANDATORY CONDITIONS OF EMPLOYMENT.  TOWN OF MONTVILLE IS AN EOE.

Full job description available in the Mayor’s office, 310 Norwich-New London Turnpike. Applications must be submitted to the Mayor’s Office.  PLEASE CALL 860-848-6701 WITH QUESTIONS.  Application may be downloaded and then mailed or dropped off to the Mayor’s Office from the TownofMontville.org website under Human Resources, then “Employment Opportunities.” 

 

WPCA ADMINISTRATOR

SALARY RANGE - $77,722 - $91,438 (CONTRACT CURRENTLY UNDER NEGOTIATION)

GENERAL STATEMENT OF DUTIES.  The Water & Sewer Department Administrator performs complex supervisory, professional, administrative and technical work directing the Department’s activities.  The position requires significant independent judgment, initiative, maturity, observation and communication skills, accuracy, and confidentiality.

SUPERVISION.  The Water & Sewer Department Administrator is supervised by the Mayor and/or his/her designee. The Water & Sewer Department Administrator supervises all WPCF employees and office staff.

ESSENTIAL FUNCTIONS OF THE POSITION:

FINANCIAL

Insures WPCF and Water Department expenditures are in accordance with approved budgets; Prepares the annual budget for presentation to the Water Pollution Control Authority Commission; researches, develops and submits grant applications for projects as needed; establishes and maintains internal control procedures for office; develops studies and plans including the capital improvement plans, forecasts, estimates and monitors the financial condition of the WPCA; responsible for the process of the collection of water and sewer billing, fees and other receipts in accordance with laws and regulations; acts as Purchase Agent for the WPCA in conformance with the Purchasing Policies and Procedures of the WPCA and the Town of Montville; acts as Risk Manager and oversees the insurance process in coordination with the Finance Director of the Town; serves as Chief Financial advisor to the WPCA; establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained; prepares financial reports and maintains financial records of the Water and Sewer Departments; oversees the financial and management information systems of the Water and Sewer Department; oversees the posting and reconciliation of ledgers and accounts; directs the preparation of state and federal reports, including tax reports; oversees accounts payable and receivables processing; oversees and submits payroll records to Town Finance Department for processing; oversees the investment of Water and Sewer Department funds.

MANAGERIAL

Plans and directs the administrative work of the Water and Sewer Department; manages office operations; creates, as needed, implements and standardizes Department administrative and personnel policies and procedures and insures legal compliance with the same; responsible for personnel matters, human resources and labor relations functions related to all WPCF and Water Department employees including, but not limited to, grievances, employee performance evaluations, disciplinary action, hiring, promotion, and termination; coordinates with department heads, insures compliance with all OSHA mandates, including but not limited to, protective measures and training and injury reporting; insures work-related injuries and/or illnesses are reported to the Mayor’s office for processing; completes and/or oversees the completion of forms, reports and/or documents related to the same, as required; identifies, initiates, develops and implements various trainings and workshop programs to comply with labor laws and to enhance efficient, effective and courteous service to the public; examines labor trends and other external issues and evaluates impact to the Water and Sewer Departments’ needs with respect to human resource short and long-term staffing needs; monitors attendances and leave allotments; Maintains OSHA injury logs; prepares and files all associated reports; maintains compliance with all injury reporting mandates.

OPERATIONS

Determines work procedures, prepares work schedules, and expedites workflow for office personnel; reviews Department operational policies and procedures to improve efficiency and effectiveness of operations; prepares a variety of reports, studies and related information for administration and personnel review and revises narratives and statistical reports regarding operations as needed; facilitates the procurement of consultants, equipment and tools necessary for the operation of the water and sewer department; responds to public or other inquiries relative to Department policies, procedures and operations; maintains regular contact with consulting engineers, construction project engineers, town, state and federal agencies, professional and technical groups and the general public regarding department activities and services; represents the Town before various Boards, Commissions, and outside agencies which may require attendance at night meetings.  Maintains effective working relationships with government officials and the general public; attends all WPCA meetings in representation of WPCA administration; ability to work long hours, evenings and weekends, and/or respond to emergencies, as required; trains and supervises all WPCF, Water Department and Office Staff in administrative and personnel practices; establishes long-term goals for waste water treatment and water distribution.

 QUALIFICATIONS

Education and Experience

Graduation from an accredited four-year college or university with a degree in business, engineering or public administration or a closely related field or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position.  In addition, applicant should have a minimum of five (5) years of progressively responsible work in a utility or WPCA department or a combination of education and experience to perform the job.

Necessary Knowledge, Skills and Abilities

Considerable knowledge of fiscal planning, utility operations and management procedures, including, but not limited to, strategic planning, resource allocation, leadership techniques, and the coordination of people and resources; considerable knowledge of modern water and wastewater treatment practices, including secondary treatment (activated sludge) processes; considerable knowledge of budgeting, contract and financial management and demonstrated project management skills; considerable knowledge of effective supervisory practices; strong management experience; ability to plan, organize, direct, coordinate and evaluate work of subordinates and contractors; ability to manage within authorized budget allocations; ability to work accurately with names, numbers, colors, codes and/or symbols; ability to prepare and maintain accurate records, narrative and statistical reports; ability to analyze complex financial reports; ability to use standard office equipment, including computers, computer software, copiers, facsimile machines, telephones, motor vehicles, etc.; ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, engineering plans and drawing and governmental regulations along with the ability to write effective reports, business correspondence, and procedures; ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, Town officials and the general public.  Ability to give oral and written instructions in a precise, understandable manner, as well as the ability to follow oral and written instructions.  Ability to write concisely, to express thoughts clearly, and to develop ideas in logical order is required.  Information provided orally must be accurately recorded; ability to effectively supervise staff.  Ability to enforce regulations firmly, tactfully, and impartially; ability to exercise discretion in handling confidential information; ability to prioritize, organize, and perform work independently; ability to make decisions and act quickly; and the ability to adjust quickly to changing priorities in a sometimes stressful environment; ability to develop and maintain a rapport and cooperation with State officials, Town Officials, public officials, the general public, other departments and agencies, and co-workers; ability to work outside of normal business hours as necessitated by the position; regular attendance is a requirement of this position.

SPECIAL REQUIREMENTS

Must possess and maintain a valid Connecticut State driver’s license and must be able to be bonded.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

CLOSING DATE FOR APPLICATIONS:  OPEN UNTIL STAFFED - PLEASE DOWNLOAD APPLICATION FROM WEBSITE (under EMPLOYMENT OPPORTUNITIES) AND EITHER DROP OFF, SEND VIA U.S. MAIL TO MAYOR'S OFFICE, 310 NORWICH-NEW LONDON TNPK, UNCASVILLE, CT  06382 OR EMAIL TO cmalchiodi@montville-ct.org . Condition of employment includes satisfactory completion of physical/drug screen & background check.  Full job description available in Mayor’s Office.  EOE

 

WPCA MAINTAINER

NATURE OF WORK

 This is a basic, entry-level position.  The Maintainer performs a wide variety of skilled, semi-skilled, and unskilled custodial, labor, and maintenance tasks related to the repair and maintenance of building and grounds.  The Maintainer performs a wide variety of labor tasks often involving the use of acquired skills in the Water Pollution Control Facility (WPCF), wastewater collection system, and water distribution system.  Employees in this position shall be required to have and maintain a current, valid State of CT Motor Vehicle Operator’s license of Class 2, at the minimum, with a good driving record clear of any convictions for serious motor vehicle violations.

ESSENTIAL JOB FUNCTIONS**

  • Assists mechanics and operators as needed
  • Loads/unloads trucks
  • Miscellaneous painting
  • Minor service, maintenance & repairs to assigned vehicles and equipment
  • Operates lawn and landscaping equipment (rakes, trimming, etc.)
  • Snow/ice removal as needed
  • Participates in safety programs

EXPERIENCE AND TRAINING

  • High School Diploma or equivalent
  • Experience in heavy manual labor is preferred

This is a union job with benefits.  Salary is $18.71/hour.  Applications for employment can be downloaded from townofmontville.org (under employment opportunities) or are available in the Mayor’s Office, 310 Norwich-New London Turnpike, Uncasville, CT  06382 - 2nd floor.  All applications must be received in the Mayor’s Office.  **Full job description available in the Mayor’s Office.  The Town of Montville is an EOE.

SEASONAL CUSTODIAL & GROUNDS MAINTENANCE (MAY 1 – OCT 31) MULTIPLE POSITIONS AVAILABLE  

PUBLIC WORKS & WPCA

JOB DUTIES:  CUSTODIAL & GROUNDS MAINTENANCE

HOURS:  GENERALLY BETWEEN 6:00AM and 4PM MONDAY-FRIDAY

$14.00/HOUR 

PLEASE SUBMIT APPLICATION TO MAYOR’S OFFICE – 310 NORWICH-NEW LONDON TURNPIKE, UNCASVILLE

PHYSICAL AND DRUG SCREENING IS CONDITION OF EMPLOYMENT.  EOE

 

PART-TIME INFORMATION TECHNOLOGY ADMINISTRATIVE ASSISTANT

$15.00/HR – 19.5 hours/week – NO BENEFITS

 NATURE OF WORK:  The Information Technology (IT) Administrative Assistant performs a wide range of highly responsible clerical and administrative support work of moderate complexity including, but not limited to, word processing, typing, scheduling meetings, paying invoices, answering phones and tracking and organizing information.  The work requires that the employee have considerable knowledge, skill and ability in secretarial, general administrative and office procedures. The position requires the exercise of independent judgment, initiative, and accuracy.

SUPERVISION RECEIVED:  The Information Technology Administrative Assistant works under the general supervision of the Mayor and the direct supervision of the Information Systems Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  •  Types or word processes correspondence, information forms, documents, and reports from copy and/or rough drafts. Composes routine and specialized correspondence and documents and prepares communications, such as memos, emails, reports and other correspondence.
  • Prepares statistical and narrative reports of some complexity, requiring use of computer applications including data base management, spread sheets and word processing software.
  • Relieves supervisor of routine administrative and office management details.
  • Keeps track of and maintains software and hardware maintenance/support contracts.
  • Orders supplies or services, arranges for shipping or transportation, provides other logistical services in accordance with standard practices and policies.
  • Assists with inventory of parts and software.
  • Performs routine municipal web site updates.
  • Performs general receptionist duties including the initial telephone contact for and monitoring of the IT help desk. Answers phones in a polite and knowledgeable manner.  Greets persons entering establishment, determines nature and purpose of visit, and directs or escorts them to specific destinations or appropriate persons.  Takes accurate messages, as needed.  Responds to general information inquiries and complaints, directing unusual inquires and/or concerns to the appropriate official. 
  • Assists supervisor with preparing annual budget.
  • Develops routine office procedures and forms.
  • Pays invoices and maintains accounts, bookkeeping.
  • Creates and maintains filing systems, both electronic and physical.
  • Establishes and maintains effective and courteous working relationships with Town Officials, public officials, the general public, other departments and agencies, and co‑workers.
  • Regular attendance is a requirement of this position.

QUALIFICATIONS PROFILE:

 Education and Experience

 Graduation from a standard senior high school or GED equivalent with a minimum of two (2) years prior office/administrative experience.  Must be proficient in Microsoft Office: Word, Excel and PowerPoint (Preferred).

 Knowledge, Skills and Ability

  •    General knowledge of administrative and clerical practices, procedures and systems such as word processing, managing files and records, designing forms, and office terminology. General knowledge of general office practices and procedures. Strong organizational skills.
  • Knowledge of English to speak, read and to understand written orders, to prepare reports, and the ability to use the telephone and communicate necessary information.
  • Considerable ability to utilize computer and software applications for preparation of documents, spreadsheets, slides, and/or related materials, and to learn new software applications and/or computer programs as needed.
  • Ability to work independently. Ability to follow instructions in written, oral or diagrammatic form without consistent direct supervision.
  • Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Considerable ability to operate office equipment such as computer, tablets or I-Pad, phone, camera, calculator, copying machine, facsimile machine, and other related and/or standard office equipment.
  • Ability to 1) perform multiple tasks with interruptions, 2) meet deadlines, 3) perform duties promptly with attention to detail and accuracy, 4) prioritize and organize work, and 5) organize and express thoughts and ideas through written and oral communication.
  • Ability to maintain confidentiality and to exercise discretion in handling confidential information.
  • Ability to adjust quickly to changing priorities in a sometimes stressful environment.

License or Certificate

  •  Must possess and retain a valid Motor Vehicle Operator's License, free from violations for the past three (3) years.
  •  Must be willing to submit to a criminal background check and medical screening

Tools and Equipment Used

Computer, including word processing software, tablet or I-pad, phone, camera and photo processing software, and motor vehicle.

PHYSICAL DEMANDS

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Selection Guidelines

 Formal application, rating of education and experience, oral interview and reference check: job related tests may be required.

Full job description available in the Mayor’s office, 310 Norwich-New London Turnpike. Applications must be submitted to the Mayor’s Office.  PLEASE CALL 860-848-6701 WITH QUESTIONS.  Application may be downloaded and then mailed or dropped off to the Mayor’s Office from the TownofMontville.org website under Human Resources, then “Employment Opportunities.” 

 

PART-TIME MEETING CLERK/RECORDING SECRETARY 

The Town of Montville seeks an experienced and reliable person to serve as Clerk for the Inland/Wetland Commission.  May also substitute for other clerks for other boards or commissions.  Average 5 hours per month.  $22.95/hour.  No benefits provided.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Attends and records minutes for Inland/Wetland meetings, Special Meetings, and Town Hearings;
  • Sets up and operates recording equipment;
  • Prepares, files, and distributes monthly agenda and accompanying packages within the mandatory reporting guidelines outlined in the Town Charter;
  • Composes and distributes minutes and follows all mandatory recording guidelines
  • Maintains calendar of tabled, postponed and referred items
  • Maintains list of persons interviewed for various commission openings, tracks terms for commission members
  • Other related tasks as assigned by Council Chairperson

Education and Experience - High School Graduate or GED equivalent - high focus on general office practice, Business English, etc.  Two (2) years similar experience.

SKILLS

  • Proficient clerical skills
  • Working knowledge of computers
  • Proficient oral and writing skills
  • Specific attention to detail and accuracy
  • Ability to regularly attend evening meetings
  • Ability to interact in a positive manner with the public, town officials and employees
  • Ability to work in stressful situations

Apply to the Mayor's Office, 310 Norwich-New London Turnpike, Uncasville, CT  06382.  Applications can be picked up at Mayor's office or downloaded at TownofMontville.org under Employment Opportunities.  Once filled out they can be scanned and emailed to cmalchiodi@montville-ct.org. Medical/drug screen and successful background investigation are conditions of employment.  EOE

PART-TIME ASSISTANT ANIMAL CONTROL OFFICER

Assist with the care of impounded cats and dogs, kennel maintenance, complaints, pick-up strays, etc.  Animal handling experience required.  Must be available to work holidays, every other weekend (mandatory) and other coverage as needed to cover for the full-time officer.  Must work well with the public and maintain a valid CT driver's license with a clean record.  Mandatory State of CT certification training required and will be provided by the Town.  $17.50/hr.  Apply at Mayor's Office at 310 Norwich-New London Turnpike (Town Hall) 2nd Floor, Uncasville, CT.  Successful pre-hire physical, drug screening and background check are conditions for employment.  EOE.  Closing date for applications: 

 

  • MED-RIDE I VAN DRIVER

Per diem Position – Tuesday and Wednesday- $15.00 per hour

  DUTIES:  Drives a van or other Town vehicle and performs a variety of routine and complex duties for the transportation of senior citizens to medical appointments.  Employee in this position shall be required to have and maintain a valid state driver’s license and driving record clear of any convictions for serious motor vehicle violations.  Assists senior citizens getting on and off the bus.  Maintains vehicle, including fueling and cleaning.  Maintains an accurate accounting of passengers on daily trips.

 Full job description available in the Mayor’s office, 310 Norwich-New London Turnpike.  Applications must be submitted to the Mayor’s Office.  Application may be downloaded from the TownofMontville.org website under “Employment Opportunities.’  EOE.  Successful completion of medical/drug screening and background check are conditions of employment.

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MEDRIDE II VAN DRIVER

Per diem Position – Tuesday, Wednesday, Thursday- $17.00 per hour

DUTIES: Drives a van or other Town vehicle and performs a variety of routine and complex duties for the transportation of senior citizens to medical appointments throughout CT. Employee in this position shall be required to have and maintain a valid state driver’s license and driving record clear of any convictions for serious motor vehicle violations. Assists senior citizens getting on and off the bus. Maintains vehicle, including fueling and cleaning. Maintains an accurate accounting of passengers on daily trips.

Full job description available in the Mayor’s office, 310 Norwich-New London Turnpike. Applications must be submitted to the Mayor’s Office. Application may be downloaded from the TownofMontville.org website under “Employment Opportunities.’ EOE. Successful completion of medical/drug screening and background check are conditions of employment. 

TRANSFER STATION ATTENDANTS

Public Works – $14.00/hr Per Diem Position

Weekend availability a must, occasional fill–in on weekdays. Clean CT driver’s license and background, ability to interact with courtesy and respect. Will assist residents with proper disposal of solid waste and recycling items.

Condition of employment includes satisfactory completion of physical/drug screen & background check.
Full job description available in Mayor’s Office.
Applications are available in the Mayor’s office or they can be downloaded from Application for Employment.
Applications can be dropped off in person or mailed to:
 Office of the Mayor
 Montville Town Hall
 310 Norwich-New London Turnpike
 Uncasville, CT 06382
EOE